Posted: 15 Mar 2016 12:05 PM
PDT
We know that businesses today don’t operate in isolation;
employees work not only with one another, but with third-party vendors,
clients, customers, and other businesses as well—and often on a temporary
basis. To keep your organization’s information safe in these situations, we’re
introducing the ability to set an “expiration date” for specific user access to
files in Google Drive, Docs, Sheets, and Slides.
For instance, imagine your business hires an outside contractor for a project
lasting three months. To complete the job, that contractor needs to view a
spreadsheet containing the contact information of your employees. Following
this launch, you’ll be able to share your employee list in Sheets with the
contractor, give them view access only, and set that access to expire when
their contract does (in three months). If the contractor attempts to open the
spreadsheet after the expiration date has passed, they’ll be denied access.
This functionality, coupled with the Information Rights Management (IRM)
features we launched last July, should significantly increase the
security of your organization’s documents and information.
Please note that you’ll only be able to set expiration dates for users with
comment or view access; you will not be able to set expiration dates for file
owners or users with edit access.
IMPORTANT: This feature will roll out gradually over the course of two
to three months; please note that you may not see the feature in your domains
until mid- to late Q2 2016.
Launch Details
Release track:
Launching to Rapid release, with Scheduled release coming in two weeks
Rollout pace:
Gradual rollout (2–3 months for feature visibility)
