Set expiration dates for access to Google Drive, Docs, Sheets, and Slides files

Set expiration dates for access to Google Drive, Docs, Sheets, and Slides files

Posted: 15 Mar 2016 12:05 PM PDT

We know that businesses today don’t operate in isolation; employees work not only with one another, but with third-party vendors, clients, customers, and other businesses as well—and often on a temporary basis. To keep your organization’s information safe in these situations, we’re introducing the ability to set an “expiration date” for specific user access to files in Google Drive, Docs, Sheets, and Slides.

For instance, imagine your business hires an outside contractor for a project lasting three months. To complete the job, that contractor needs to view a spreadsheet containing the contact information of your employees. Following this launch, you’ll be able to share your employee list in Sheets with the contractor, give them view access only, and set that access to expire when their contract does (in three months). If the contractor attempts to open the spreadsheet after the expiration date has passed, they’ll be denied access.

This functionality, coupled with the Information Rights Management (IRM) features we launched last July, should significantly increase the security of your organization’s documents and information.

Please note that you’ll only be able to set expiration dates for users with comment or view access; you will not be able to set expiration dates for file owners or users with edit access.

IMPORTANT: This feature will roll out gradually over the course of two to three months; please note that you may not see the feature in your domains until mid- to late Q2 2016.

Launch Details
Release track:
Launching to Rapid release, with Scheduled release coming in two weeks

Rollout pace:
Gradual rollout (2–3 months for feature visibility)

Getting Started with Google Drawing from Bryan Fisher

This post is from Bryan Fisher, social studies teacher at High School South

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Students have been using Google Drawing to create illustrated review sheets and group projects in my social studies classes. So far it’s been well received by the students. When I introduced it, they all just went to the program and began working!

Student example #1:  Making note-taking more personalized with symbols, arrows, and images.

Student example #2:  Reviewing concepts in social studies with Google Drawing.

We have only used it a few times, but I am interested in learning more about the program for the future. In the future, I think we might try to use Google Drawing for other tasks like making timelines and graphic organizers.

~Bryan

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Resources for using Google Drawings:

• Google Support (Drawings)
• Google Drawing Helpful Hints
• Google Drawing FAQs (from Rockland Public Schools)
• Folder of templates for visual and personalized note-taking

Storyboarding in Seventh Grade Language Arts: A Google Drawing Exploration!

This week we have a guest post from Brittany Rivera, 7th Grade IRLA at CMS. 

To be frank, the 1-to-1 initiative intimidated me. Even as a third-year teacher, I couldn’t stop thinking about how I could possibly change from the way I was “used” to teaching. How could I consistently incorporate this much amazing technology in the classroom? How would I get there? How could I use these devices in the best way possible?

I started thinking about my visual learners and the goals I wanted my kids to reach. I wanted them to feel like close reading was a natural practice as opposed to something they “had” to do. It wasn’t enough to model and practice close reading on paper. I needed to do something else.

The New York Times Ed Blog opened a lot of doors for me and inspired me to try Storyboarding as a way to practice Close Reading. Students were placed into three groups with a different short story per group. The focus of the lesson was using a Storyboard to gather relevant evidence as well as choose visuals to increase their understanding of each piece of evidence. In the day’s experience, I found that my students felt more empowered in terms of understanding their stories, and their inferences and claims were so much stronger.

Using Google Drawing, students were able to develop their Storyboards. They could share their work with partners within the classroom and participate in a gallery walk where they had the opportunity to see other students work and how they incorporated visuals into their analytical reading work.  It was truly an awesome experience and gave kids the opportunity to interact with texts in a more creative way!

My Model

Students participating in our Gallery Walk

Students were given the option of using paper storyboards over the Chromebook; Chromebooks were used most often!

A student’s work on the short story “The Stolen Party”

A student’s work on the short story “Thirteen and a Half”